Secretary's Report 2000/2001
Changes to the Officers
This post started the year as a joint post that I shared with Adam
Brown. Work commitments have meant that Adam had to step down in the
middle of the year. So since that date I have had support from Jules
Spencer. I would like to thank the pair of them for their help this
The other changes in the Officers this year have revolved around the
Treasurers post. Dave Kirkwood was suspended under Article 9 of the
constitution and the committee elected Monica Brady as Acting Treasurer.
I would like to thank all the Officers and Committee members for
their participation this year.
Although it made the AGM very heavy going last year I feel the
organisation has benefited from having a formal constitution. It helped
us when dealing with the issues around the Treasurer and has helped us
with the planning of the AGM. I would like to thank Nick Clay for all
the work he did to put it together. There are some improvements that can
be made and some are being proposed this year. Others amendments, such
as how to facilitate participation by members who cannot make meetings,
will take more thought.
We have not stuck rigidly to the constitution and for this we must
apologise. The lack of a clear financial position until too late in the
day has meant that we could not go ahead with notifying all members by
post and distributing the agenda and reports before tonight's meeting.
In addition to the improvements to the constitution that I have
already mentioned there are a few other areas that come within the role
of secretary that we should be aiming to do better in.
I feel that we don't always get information out to people who don't
attend the monthly meetings. We need to make sure that we are giving
timely and good quality information to our members on what is going on.
We also need to keep people better informed about what reports and
letters have been written and what has happened to them. Saying who they
have gone to and what response we had from them. We are very much
reliant on someone remembering that something has been done in the past
to stop us from reinventing a report every six months. We have relied
until now on someone being at a meeting and remembering. Clearly
something that is going to become more difficult as time passes.
Finally I would like to thank everyone who has done reports or
letters for us this year. And everyone who has participated in our
monthly meetings and the open meetings that we have had this year.